PROCUREMENT CHECKLIST
Keep sample and bulk specifications aligned
Sample approval is most useful when it is attached to a written specification and a revision record. A photograph alone does not define every acceptance condition.
Identify the approved reference
Record the model, sample revision, date, dimensions, material description and colour reference. Keep the agreed reference with both teams where practical.
Agree the checks before bulk supply
Discuss measurement positions and tolerances, visible shape, edges, left/right matching and garment fit. Decide which tests are required for the intended use and who will perform them. These are items to agree, not claims that every model has passed a test.
Record changes explicitly
If a material, colour, dimension or construction changes after approval, identify the new revision and confirm whether another sample is needed. Do not rely on an old sample for a changed specification.
Confirm packing and quantity units
Agree model labelling, quantities per pack and carton, protection requirements and left/right handling. The packing information should use the same units as the quotation.
Put the checklist to work.
Add your model, quantities, specification and delivery country to one requirement.
Prepare an enquiry